Essential Features Every Skip Tracing Software Should Have

When it comes to finding ways to improve your skip tracing efficiency and success, skip tracing software ranks high on the list of ways you can instantly enhance your workflow. Skip tracing software can transform the way you work entirely by significantly relieving you of many of the error-prone and time-consuming tasks that slow down case progression. Working without it can often mean hours spent on repetitive work and sifting through endless amounts of data with little payoff. Investing in the right skip tracing software lets you focus on high-value tasks like data analysis and decision-making, so you can be more accurate and strategic without sacrificing productivity. 

But what does the right skip tracing software look like? Not all skip tracing software is created equal and knowing what to look for is key if you want to invest in a solution that actually meets your needs. Having an unclear idea of what features and capabilities are needed to streamline skip tracing can result in purchasing a pricey, complicated product that ultimately falls short of your core requirements. 

This article will break down the essential features you need to keep in mind when it comes to skip tracing software so you can avoid costly mistakes and make an informed decision that makes sure you get the most out of your investment. From data management and case status updates to compliance with privacy laws, the features you prioritise can have a huge influence on your long-term success and growth. 

Key Features For a Skip Tracing Software

1. Unified Case Dashboard

Having all the important information about an ongoing case in one place is incredibly useful for managing it effectively. That’s why providing a single point of access to case information is an essential component of good skip-tracing software. In traditional setups, investigators often have to sift through multiple files or systems just to access various pieces of information—client instructions in one file, subject details in yet another, and documents like ID photos or reports stored separately. Each little piece of data is isolated, forcing you to jump between files and systems, wasting time and breaking your concentration each time you have to hunt down a specific piece of information. 

With a unified dashboard, everything you need is consolidated in one place. You no longer have to deal with dozens of different files for every aspect of the case—whether it’s case notes, previous interactions, or updates on progress. All the information is displayed in a single interface, making it easy to access, cross-reference, and act upon. This reduces the constant back-and-forth between files and systems which ultimately improves speed and accuracy within your cases.

2. Case Status Tracker

As a skip tracer, it’s unlikely you’ll be working on cases one at a time. It’s far more likely that you’ll be handling multiple cases simultaneously, all at various stages of progression and with different levels of urgency and workloads. That’s why having a case status tracker is an essential feature in skip tracing software. A reliable case tracker allows you to monitor the status of each case in real time, helping you stay organised and avoid missing important deadlines or updates. It gives you a clear overview of where each case stands, from initial search efforts to the final resolution, ensuring that nothing falls through the cracks. 

With it, your skip tracing software will give you the ability to track and prioritise tasks with far more efficiency than otherwise possible as it gives you instant access to the necessary information for decision-making instead of having to consult multiple different sources. When you’re dealing with multiple cases, a feature like this is invaluable in keeping your caseload manageable and ensuring you don’t run out of resources preemptively. 

3. Cloud-Based Mobility

No matter how great the features of a certain skip tracing software may be, they’re of little use if you can’t access them when and where you need them. Cloud-based mobility is hence another essential feature you need to look for if you want to ensure uninterrupted access to critical tools and data. With it, you can access your cases from anywhere—whether you’re in the office, working remotely, or out in the field. This flexibility allows you to stay connected to your cases no matter where you are, so any important tasks or updates don’t have to wait until you’re physically back at your desk.

4. Report Generator

Reporting is undoubtedly an important aspect of every case, however, it can be very time-consuming considering the amount of documentation that has to be produced. Skip tracing software that offers report generation with a single click can save you all the extra time it takes to manually put a single one together. Sophisticated skip tracing software has advanced to the point it can accurately pull all the relevant information and collate it into the report format you need.

With such a feature, you can effortlessly produce comprehensive reports that include all the important information such as case summaries and contact histories without the hassle of data entry or formatting. This way you can focus on analysing the data for your next steps instead of spending hours just assembling it. The flexibility to generate reports on demand as and when you need them is especially useful for providing real-time updates and insights which enhances communication with clients.

Introducing TraceEngine: The All-In-One Skip Tracing Solution 

Looking for skip-tracing software with all the above and more? Polonious’s newly launched TraceEngine software ticks all the boxes when it comes to your skip tracing needs. Designed specifically for skip tracing, TraceEngine is the quickest and easiest way to gain access to our industry-leading investigation management system. It’s perfect for solo investigators or small to medium teams, with powerful ready-to-go workflows designed for a range of industries and use cases. 

With TraceEngine in your toolkit, you’ll:

• Save time: Our process automation helps you complete more jobs with greater efficiency. From report generation to maintenance work, we automate the background tasks so you can focus on solving investigations.
• Get quick hits: TraceEngine lets you easily access subject history so you can identify individuals you’ve located before. Instead of starting each case from scratch, you can leverage your previous findings to accelerate the investigation process.
• Experience less frustration: Our pre-configured skip tracing workflows are designed to make your life simpler. From case allocation to generating reports, our intuitive system ensures you can hit the ground running on day one.
• Stay secure: With secure cloud infrastructure, malware protection and encryption in transit, we’ll keep your data secure at all times.
• Cut costs while growing your business: With TraceEngine, you get enterprise-level features at a fraction of the cost. You’ll get all the core case management tools you need with no hidden fees or complicated pricing structures—just one low price for all the essentials.

Check us out here to get started!