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Prrotect Your Workplace and Manage Misconduct
Our out of the box and client specific solutions range from investigation and employee workflows all the way to governance, risk, & compliance workflows.
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Whistleblowers
Maintain Integrity and Confidentiality
Confidentially investigate internal matters including whistleblower complaints, bribery and corruption, and internal fraud.
Polonious’ detailed and ISO27001 compliant security ensures that you can thoroughly investigate sensitive internal matters while protecting the identity of anyone involved as long as required.
Full audit trails mean you can demonstrate your commitment to integrity and honesty in your dealings, while flexible workflows can deal with the complexity and open ended nature of whistleblower investigations. Detailed reporting allows you to identify trends and hotspots so you can proactively address any internal issues.
Integrity and Standards
Protect Your Reputation
Protect your institution’s reputation with efficient and effective investigations into integrity matters.
Let your investigators focus on working the investigation and not typing administrative updates and formatting word documents. Gated decision points and customised workflows ensure your investigators are complying with your rules, while automation takes the administrative hassle out of their work – ensuring they can focus on investigations.
Polonious collects all the information as the case progresses to ensure everything you need is in the one place to enable easier management and reporting transparency.
Workplace Relations
Workplace Relations Made Simple
Let your Workplace Relations Manager easily manage the issues related to Advisory, Dispute and Consultation.
Our respective workflows makes it easy for them to manage these cases and follow up with the issues. They can easily keep a track of issues related to Employee Allowance, Pay issues, Performance and Conduct, Safety, Unions, Consultation Forums, Leave, Overtime, Rostering, Shift work, Pay Related Dispute, Grievance etc. All the issues related to different sub-categories can be easily managed and worked upon. A user dashboard provides up-to-the-minute status and progress of cases.
Polonious collects all this information and can create automated case reports. These reports can be scheduled to be sent to the higher authorities automatically.
Transition Services
Effortless Employee Transitions
Let your Case Managers concentrate on smooth transition of employees and leave the management to Polonious.
Our Employee Transition workflow allows you to capture all the stages of the transition whether it is onboarding, training, consultation, implementation, notice period, job swap etc.
Polonious collects all the information as the case progresses to ensure everything you need is in the one place to enable better and effective Employee Transition whilst facilitating any oversight. Polonious can capture all the important information and dates and send automated reminders.
Employee Screening & Misconduct
Save Time, Money and Retain Employees
Employee misconduct has the potential to cost your business time, money, and experienced employees.
Our innovative, cutting-edge software will help you identify red flags in the workplace so you can address them before they become an issue.
Polonious integrates with rules engines and screening databases, providing simple workflows that allow you to sort red flags from false positives with minimum effort. Polonious collects all the information as a case progresses, allowing you to meet reporting and compliance burdens, as well as demonstrating a proactive approach to integrity in an era of increased media scrutiny.
Keep Your Workplace Safe with Polonious
Workplace investigations often revolve around sensitive issues and information, so you want your investigations team working with the very best employee relations management system. If you are conducting a workplace investigation, Polonious has several benefits that will help make your investigation process so much simpler.
Instant Access
With Polonious, all the information you need is in one convenient location. You can access meeting notes, emails, spreadsheets, and case files with just the click of a button.
Streamlined Case Management
Streamline cases from beginning to end. Polonious provides workflow processes that allow for the effective management of caseloads.
Automated Communications
Polonious automates communications such as email or memo templates, report generation, and notifications, leaving investigators with far more time to spend on the case’s complexities.
Automated Reporting
Save yourself time on correlating information and creating reports with Polonious’ simple report generation functions. You will have access to a wealth of knowledge, all in an easy-to-understand report format.
Flexible Workflows
Whether you are investigating cases of theft, fraud, bribery, or corruption, you can tailor your workflow to meet each case’s complexity, allowing you to close cases far more quickly.
Security
Polonious’ multi-layer security systems ensure that case details and identities of those involved will remain confidential.
70+
Clients
11000+
Daily Active Users
40000+
Monthly Cases
Why do I need an investigation management system?
An investigation management system allows you to efficiently refer and manage suspicious claims to your investigations team.
Why can't I use alternatives like CRMs or Detection Tools for investigations?
Although CRM has useful information on customers and potential clients, it is ultimately person-focused, and is thus inappropriate as an investigation tool. Detection tools are great at finding fraud, but not great at proving it. You need specialised investigation management for investigations.
Where does it fit in?
Ideally, an investigation management system should sit in an anti-fraud program, with API integrations and referrals as detection systems.
How can it help me?
Our system will improve productivity through automation, help avoid administration costs, ensure complete regulatory compliance, and allow case management mobility with the Polonious mobile app.
Other Use Cases
Polonious provides flexible and powerful workflows to suit any industry and team.
Use Case
Education & Research
Our out of the box and client specific solutions let your investigators focus on working the investigation and not typing administrative updates and formatting word documents.
Use Case
Banking and Finance
Our out of the box and client specific solutions allow investigators to streamline their investigative processes by automating many administrative tasks.
Use Case
Private Investigations
Our software is currently helping countless private investigation teams develop more streamlined automated investigations processes.